Applications must be fully completed on both sides with each question answered. The applicant and the agent must sign the application. For commercial, a separate application is required for each building.
Coverage will become effective once the application is processed, the inspection is completed, the risk is determined to be acceptable by the Washington FAIR Plan and the premium is paid in full to the Washington FAIR Plan. Since all of this requires a reasonable amount of time, you should submit the application well in advance of the requested policy effective date so that possible coverage gaps can be avoided. Agents do not have authority to bind coverage, act for, or in any way commit the FAIR Plan to coverage.
Applications and/or inspections that reveal that a risk is ineligible will be declined and the Washington FAIR Plan will provide a specific reason for the declination.
We will accept Applications for Inspection & Insurance that are scanned and emailed, sent by FAX, or mailed to the FAIR Plan office.
Application for Inspection & Insurance: Dwelling Property (WFP 100)
The Dwelling Property application is to be used when applying for coverage for owner occupied or rental properties of single family homes and condominium units. It is also used for multi-family rental property of up to four units.
The Dwelling Property application must be filled out completely. If the information for any question is not known, indicate that in the space provided. If there is information missing, we will be unable to process the application.
Please note that the FAIR Plan writes only fire, extended coverage (includes windstorm, hail and other coverages as specified in the policy) and vandalism and only on an actual cash value basis. If the coverage being replaced is a Homeowners policy with the amount of insurance based on replacement cost, the applicant should consider whether that amount is still appropriate for an actual cash value policy. The applicant may ask the agent to assist them in making the determination.
Application for Inspection & Insurance: Commercial Property (WFP 101)
The Commercial Property application is to be used when applying for coverage on any non-residential commercial structure; any building that has both commercial and residential space; and any multi-family rental property of five or more units. The maximum coverage available at any one location is $1,500,000.
The application must be filled out completely. If the information for any question is not known, indicate that in the space provided. If there is information missing, we will be unable to process the application.
Please note that the FAIR Plan writes only on an actual cash value basis. The available coverages are fire, extended coverage (includes windstorm, smoke damage, and other perils as specified in the policy) and vandalism. The applicant may ask the agent to assist them in making the determination of appropriate policy limits to request.
When an application is received, the Washington FAIR Plan contacts the Washington Surveying and Rating Bureau or other approved organization to order an inspection.
The cooperation of the applicant or their representative is essential to expedite the inspection of a property, since the program requires that the inspection be made in the presence of the applicant or their representative. Also, the inspection covers both the exterior and interior of the building, so the applicant or their representative must have a key to allow access to the interior.
After the inspection is completed, it is evaluated to see if it is within the underwriting standards. The producer and applicant will then be advised that:
(a) the risk is acceptable, or
(b) the risk will be acceptable if improvements are made and confirmed by re-inspection, or
(c) the risk is not acceptable for the reason(s) stated in the notification letter.
After an application is approved, the agent will be notified of the premium amount required. Coverage will not become effective until the FAIR Plan receives full annual payment. The FAIR Plan will send the policy and related documents to the insured and copies of documents to the agent and mortgagee (if applicable).
The premium may be paid to the FAIR Plan in person or by mail. The Washington FAIR Plan accepts payment by mortgagee check; a check from your agent’s business account; a check from a licensed premium finance company; a cashier’s check; or a money order. The FAIR Plan does not accept credit cards, debit cards, personal checks or checks from a business account affiliated with the named insured.
Full payment is required for new and renewal policies. On renewal policies, a copy of the Renewal Notice and Declarations are sent to the Mortgagee (such as a bank) at the same time they are sent to the Insured. The Insured may arrange with the Mortgagee to pay the renewal premium to the Washington FAIR Plan.
Renewal Premium Notices are mailed approximately 45 days prior to renewal to Named Insured, the Producer and the Mortgagee/Additional Insured if so indicated on the application.
Policies issued through the FAIR Plan will be for a term of one year, and the effective date will be no earlier than the date payment is received by the FAIR Plan.